Liberty Hive Limited is committed to protecting and respecting your privacy. As a professional environment for media-minded people, it is important that we treat your personal data properly and with care.
Please read the following carefully to understand how we will respect and manage your personal data when you interact with our website (www.libertyhive.com) (“Website”) or our mobile application (“App”) (the Website and the App being the “Platform”). By visiting or using our Platform, or by providing us with any information about yourself, you are accepting and agreeing to the practices described in this notice.
For the purpose of the Data Protection Act 2018 (“DPA”) and the General Data Protection Regulation (Regulation (EU) 2016/679, the “GDPR”) as applicable in the UK and as amended, supplemented or replaced from time to time (“Data Protection Law”), the data controller is Liberty Hive Limited a company registered in England and Wales under company number 12498743, with its registered address at 82 St John St, Farringdon, London EC1M 4JN..
This notice sets out our commitment to be transparent about the data we collect about you, how it is used and with whom it may be shared.
1. Information provided to Liberty Hive
1.1 Any information you provide Liberty Hive
This is any personal information that you provide to Liberty Hive by:
The information you give us may include your name, address, e-mail address, images, phone number, skype contact, financial and credit card information, professional qualifications, professional affiliations, education, details about your work and career and personal description.
If you provide any information about other individuals such as colleagues or next of kin, you warrant us that you are entitled to provide that information and authorise us to process this data on the same basis as outlined in this privacy notice.
1.2 Information Liberty Hive collects about you
When you visit our Platform, we may automatically collect the following:
1.3 Information we receive from other sources
We may receive information about you from sources other than directly from yourself, which may include endorsements from employers, social media such as LinkedIn, Facebook and Twitter. We may also receive information from partners who we work with, such as payment and other service providers.
2. Data Processing
2.1 Legal basis of Processing
Data Protection Law requires us to fulfil at least one “legal ground” for processing data that contains personally identifiable information, currently set out in Article 6 of the General Data Protection Regulation. The grounds applicable to the personal data which this notice relates to are:
If more than one of the above grounds apply to the processing of data in question, the applicable ground will be the first one listed.
2.2 How Liberty Hive processes the information you provide
We will use this information to:
When you enter into a contract, or make a request, with Liberty Hive you are required to provide the necessary information. Otherwise, we may not be able to fulfil the contract or request.
2.3 How Liberty Hive processes the information we collect about you
We will use this information to:
2.4 How Liberty Hive processes the information we receive from other sources
We will aggregate multiple sources of data we collect about you from other sources and use this data only for the purposes outlined in this privacy notice.
3. Cookies and Pixels
Pixels or beacons may be included in our emails. These are similar to cookies, and may be used to track users’ activity in relation to our emails. If you become a Member or sign up to receive emails, newsletters etc, each email can collect limited information, for example about whether and when you opened our mail. If you do not want this information to be collectable, you should disable and not open images in your email application.
4. Information Disclosure
4.1. Within our group
You agree that we have the right to share your personal information with Liberty Hive Limited and any group undertakings, for administrative purposes as defined in s1161(5) of the UK Companies Act 2006. This includes any undertaking which is under 50% or more ultimate common ownership with Liberty Hive Limited, provided that they are either:
Any use of one group member’s personal data (beyond administration) by other members of the group will be subject to all the requirements of Data Protection Law
4.2 Parties we may disclose your information to
Liberty Hive may disclose your information to third parties which may include:
We may disclose your personal information to third parties in the following instances:
5. Special Categories of Personal Data
If you provide us with any special categories of personal data, you expressly consent (and you hereby do) to us processing that data for the purposes set out in clause 2.1. Under special categories of personal data, article 9 of the GDPR refers to information such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sex life or sexual orientation or genetic or biometric data or personal data relating to criminal convictions and offences. If you do not want us to process any such categories, please do not provide it to us.
6. Data Storage
6.1 Where we store your personal data
The data that we collect from you will be stored on our servers or those of our service providers. It will not be transferred to, and stored at, a destination outside the UK or European Economic Area ("EEA") unless:
All payment transactions will be processed by our payment processing agents using appropriate secure technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Platform you are responsible for keeping this password confidential, and for all use made of your account with such password. We ask you not to share your password with anyone.
Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted via the internet; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
6.2 Length of Data Storage
Our policy is to ensure that each element of personal data is stored only for as long as is necessary for the relevant purposes (as set out at section 2 above). The criteria that we will use in determining this will include our legal obligations, good industry practice and guidance from relevant UK authorities. If you would like to know what that means in respect of your personal data, please contact us on email@example.com.
If you decide to delete your account, then your personal data will be retained in line with the above, after which it will be removed from our servers.
7. Your rights
You have various rights under Data Protection Law. These include:
You can exercise any of the rights set out above, free of charge, by contacting us at firstname.lastname@example.org. If we require any more information from you in order to process the request, we will ask this from you following your request.
If you submit unfounded or excessive requests to exercise any of these rights, we reserve the right to decline your request or make a reasonable charge for fulfilling your request.
You also have the right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk) if you are concerned that we are not respecting your rights under Data Protection Law. The Information Commissioner’s Office is the authority in the UK which is responsible for overseeing the application of, and enforcing, Data Protection Law.
8. Accessing your data
You have the right to obtain from Liberty Hive a confirmation as to whether we are processing (including holding) personal data about you.
If we are processing personal data about you, you are entitled to be provided with:
9. Other websites
Our Platform may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
10. Changes to this privacy notice
Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, we will notify you by e-mail. Please ensure you review this privacy notice frequently to see any updates or changes.
If you have any questions, comments and requests regarding this privacy notice, please email them to email@example.com.
Updated: December 2020